Each menu item is discussed below. When there is a keyboard shortcut that performs a menu item function, the default shortcut is listed with the menu item.
Creates a new main window.
Allows you to open files which contain email messages.
Saves the currently displayed message to a text file, including all the headers and attachments.
Display a dialog that lets you prints the currently displayed message.
Will compact all folders, that is, it will really move and delete the messages on disk according to how you have moved and deleted them in KMail.
Delete old messages from all folders, according to the rules in each folder's Properties dialog (the default is not to delete old messages at all).
This will remove all changes that you have done locally to your IMAP folders and redownload everything from the server. Use this if the local cache was corrupted.
Use this to empty all trash folders, that is, the local trash folder and all trash folders that you might have on IMAP servers.
Checks for new messages in all your accounts, except those that have Exclude from "Check Mail" enabled.
Submenu that lets you check for new messages from a particular account.
Sends the messages that are in your outbox.
Closes the current main window or exits KMail if there is only this one window.
Revokes your last move or delete action. Note that you cannot undo a deletion in the trash.
Copies selected text to the clipboard.
Edits the selected message if it is editable. Only messages in the outbox and drafts folder can be edited.
Moves the selected messages to the trash folder. If the selected messages are already in the trash folder, they will really be deleted.
Deletes the selected messages. There is no way to recover the messages once they are deleted with this command.
Lets you search for a string in the currently displayed message.
Selects all messages in the current folder.
Selects the text of the currently displayed message.
Changes the format of the message header in the Message pane.
Changes the way attachments appear in the Message pane (independent of the MIME Tree). With all attachments appear as icons at the bottom of the message. will show attachments as icons, unless the message suggests that they should be displayed inline. You can suggest that certain attachments should be shown inline in your own messages when you select Suggest automatic display in the attachment's properties dialog. shows the contents of the attachments at the bottom of the message. Attachments that cannot be displayed, for example, compressed files, will still be shown as an icon. will not show attachments.
Allows you to specify whether the number of unread messages should be shown in parentheses next to the folder name (View After Folder Name) or in a separate column (View in Separate Column)
Display a column in the list of folders which shows the number of messages per folder.
If -> is activated, this will display the thread of the current message, that is, all messages that are replies to the current message.
If -> is activated, this will hide the thread of the current message, that is, it will hide all messages that are replies to the current message.
Expands all threads in the current folder.
Collapses all threads in the current folder.
Shows the message and its complete headers in plain text format in a new
window. This can be useful to find out the origin of a mail. You should know
that it is easy to fake the From:
header of a mail, but
one can still find out which mail servers have been used to send the message by looking
at the Received:
lines in the header.
Uses a fixed width (monospaced) font to display the messages in the current folder. The font to be used can be configured in the Appearance section of KMail's configuration dialog.
Lets you choose the character encoding to be used in the Message Pane. The default, Auto, should work in almost all cases.
Selects the next message in the message list. The keyboard shortcut Right Arrow also performs this action.
Selects the next unread message in the message list. If there is no unread message below the currently selected message then the behavior depends on the value of the When trying to find unread messages option.
Selects the previous message in the message list.
Selects the previous unread message in the message list. If there is no unread message above the currently selected message then the behavior depends on the value of the When trying to find unread messages option.
Jumps to the the next folder with unread messages.
Jumps to the the previous folder with unread messages.
Scrolls down if you are not yet at the bottom of a message, otherwise jumps to the next unread message.
Opens the Folder Properties dialog that lets you create a new folder.
Sets the status of all new and unread messages in the current folder to read.
Compacts the folder file to reduce its disk space usage. Usually KMail compacts all folders automatically, but under certain circumstances you might want to compact a folder manually.
Deletes old messages from the current folder or moves them to another folder, according to the rules in the folder's Properties dialog (the default is not to delete or move old messages). Usually KMail does this automatically, but under certain circumstances you might want to expire a folder manually..
Searches the folder for duplicate messages and deletes the duplicates.
Checks whether new mail arrived in the currently selected folder. This is only available for IMAP folders.
Opens a dialog that helps to solve problems with synchronizing disconnected IMAP folders.
Rebuild Index. As a first step to solve synchronization problems, you can rebuild the index file. This will take some time, but can not cause any problems or data loss. You can select if the indexes should be rebuilt for the selected folder only (Only current folder), the selected folder and its folder subtree (Current folder and all subfolders), or for the whole account (All folders of this account).
Refresh Cache: If rebuilding the index does not solve the problem, you can refresh the local IMAP cache for the current folder and all subfolders. The cache is deleted and the mails are refetched from the server. This will delete all your local changes in these folders!
This option is only available for disconnected IMAP folders.
Moves all of the messages in the selected folder into the trash folder. This is only available if the currently selected folder is not a trash folder.
Permanently deletes all messages. This is only available if the currently selected folder is a trash folder.
Removes the selected folder and all its contents, including subfolders.
Note that there is no way to access the contents of a folder after it has been removed.
If enabled then HTML messages in this folders will be shown using HTML rendering. For security reasons, we recommend to only activate this for folders which only contain trusted messages.
If enabled then the messages in the message list are shown in a tree-like list, with replies showing up directly under the message they reply to.
If enabled then the messages are not only grouped according to special information included in the messages but also according to their subject, that is, messages with the same subject are considered as being related. If many messages are threaded below unrelated messages then you might want to disable this option.
Opens up the Properties dialog which lets you change the settings for the selected folder.
Opens the composer window so you can write a new message.
Opens the composer window so you can write a new mail. If the current folder holds a mailing list and has a posting address defined, this address will be the default To: address.
Opens up the composer window, inserts the quoted text of the currently selected message and presets the To: field either with the mailing-list address (if you reply to a mailing-list message) or with the preferred reply address of the sender. If you want to control which address the To: field is preset with then you should either use -> or ->. Your identity will automatically be set to the one which this message was sent to.
Opens up the composer window, inserts the quoted text of the currently selected message and presets the To: field either with the mailing-list address (if you reply to a mailing-list message) or with the preferred reply address of the sender. The Copy to (CC): field is preset with the addresses of all other recipients of the currently selected message excluding your own addresses. Your identity will automatically be set to the one which this message was sent to.
Opens up the composer window, inserts the quoted text of the currently selected message and presets the To: field with the preferred reply address of the sender. Your identity will automatically be set to the one which this message was sent to.
Opens up the composer window, inserts the quoted text of the currently selected message and presets the To: field with the mailing-list address. If you did not specify a mailing-list address for the currently selected folder and KMail cannot determine the posting address from the currently selected message then the To: field will be empty. Your identity will automatically be set to the one which this message was sent to.
Works just like except that the text of the currently selected message is not quoted.
Forwards the message to a new recipient.
Using the message and its attachments
will become an attachment of the new message. The original message headers will
be included in the forwarded message, too.
Using , the message's text and some important
header fields will be copied to the body of the new message with a text marking
the forwarded part. Attachments will be forwarded as attachments of the new
message.
concatenates the messages together as a
MIME digest attachment.
works like forward, except that the message
stays the same (even the From: field). The user who
redirected the message is added in special header fields (Redirect-From
,
Redirect-Date
, Redirect-To
, etc.).
Opens a composer window with the currently selected message so it can be sent again. This is only available for messages which you have sent or, more precisely, for messages which have the sent status.
Copies the selected messages to a certain folder.
Moves the selected messages to a certain folder.
Allows you to change the status of the selected message to one of the following states:
Status | Symbol | Meaning |
---|---|---|
Sheet of paper before an envelope | The message has been read. | |
Closed envelope with a star | The message is new to KMail and you. | |
Close envelope | The message is not new to KMail but has not been read yet. | |
Flag | This status will not automatically be set by KMail. You can use it freely to mark messages that are in some way important to you. | |
Blue u-turn arrow | A reply to this message has been sent. | |
Blue arrow | The message has been forwarded to someone else. | |
Envelope | The message has been queued in the outbox to be sent later. | |
Angled envelope | The message has been sent. | |
Round recycle symbol | This status will not be set automatically by KMail. You can use it to mark spam messages. | |
Green check mark | This status will not be set automatically by KMail. You can use it to mark messages which are not spam. |
Allows you to change the status of all messages in a thread. The possible states are the same as for ->.
Use this to mark threads which you want to keep an eye on for further contributions to the discussion.
Use this to mark threads you are not interested in. New contributions to this thread will automatically be marked as read.
Opens up the Filter dialog with a new filter added. This new filter is based on fields of the current mail, depending on which sub menu item you select.
Applies your filters to the selected messages.
Allows you to apply an individual filter to the selected messages. Only filters for which you enabled the Add this filter to the Apply Filter menu option will be available.
Opens up a search window that lets you search for messages with certain characteristics, for example, a certain subject. Start the search by entering some values and press . Click on one of the resulting messages and it will appear in the Message pane.
Starts up KAddressBook, the KDE address book.
Starts Kleopatra, the KDE certificate manager.
Starts KWatchGnuPG, a tool to present the debug output of GnuPG application. If signing, encryption, or verification mysteriously stop working, you might find out why by looking at the log.
Starts up kmailcvt (which is part of tdepim). This application lets you import messages from several email clients KMail.
Launch the Configure "Out of Office" Replies dialog, which allow you to set-up vacation notifications.
Out of Office reply functionality relies on server-side filtering. To be able to use it you need to configure the Filtering tab (see option relevant to kolab server) of your IMAP account set-up.
Opens up the viewer window for the filter log; there you find some options to control the logging of the filtering process. In the log you will find valuable information about what filter rules were used, what was the result of the evaluation of those rules, and which filter actions were applied to a message.
It starts a wizard which can help you to set up spam filtering.
If enabled, the Toolbar is visible (the Toolbar is the one with the icon to compose a new message etc.).
If enabled, the Quick Search bar which allows you to quickly search for messages matching a search text is visible.
Opens the Message Filters window.
Opens the Configure Pop Filters window.
Opens a window that lets you configure the keyboard shortcuts for many menu commands.
Opens a window that lets you configure what happens when new mail arrives, like playing a sound.
Opens a window that lets you choose which icons are visible in the toolbar.
Opens the Configure window.
These are the KDE standard items for the menu:
Invokes the TDE Help system starting at the KMail help pages. (this document).
Changes the mouse cursor to a combination arrow and question mark. Clicking on items within KMail will open a help window (if one exists for the particular item) explaining the item's function.
Opens the Bug report dialog where you can report a bug or request a “wishlist” feature.
This will display version and author information.
This displays the TDE version and other basic information.
Additionally KMail offers these items:
This displays the welcome screen, which lists the most important differences between your version of KMail and the previous one.
This displays a dialog with useful hints for using KMail.
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