KOrganizer Configuration
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Chapter 7. KOrganizer Configuration

To change KOrganizer's look and behavior, choose the Settings->Configure KOrganizer... menu item, or if you are running KOrganizer as the calendar component of Kontact, choose the Settings->Configure Calendar... menu item. You can get more information about all the configure options and possibilities in the section called “KOrganizer Main Configuration”.

To customize the set of tools available on the bar, choose the Settings->Configure Toolbars... menu item and read the configure toolbars detailed description.

To move toolbars around the screen, point your mouse over the toolbar handle and drag the toolbar to a new position on your the KOrganizer window.

Localization information like date and time formats can be configured from TDE Control Center within the Regional & Accessibility->Country/Region & Language module. This control module can be accessed from within KOrganizer: just choose the Settings->Configure Date & Time... menu item. KOrganizer has to be restarted for changes done in TDE Control Center to take effect.

To configure where KOrganizer stores and retrieves calendar events, journal entries and to-dos, (in local files, groupware servers, journal entries as blogs, network files, etc.), please check the section called “Calendar Resources”.

KOrganizer Main Configuration

The options dialog lets you configure a number of different areas of KOrganizer.

Personal

The personal options relate to your personal identity, and other miscellaneous things that do not fall under any of the other general categories.

Use email settings from control center

Check this box to use your name and email address as set in TDE Control Center (Security & Privacy->Password & User Account).

Full name

Full name is initially set to “Anonymous” with an email address of “nobody@nowhere”. You can change your name by directly entering it here or you can use your Email Settings from TDE Control Center (see above). This name will be displayed by default as Organizer in to-dos and Events.

Email address

Email address will be used to identify the owner of the calendar. When another person opens your calendar or events, he/she will not be able to modify it because it will be read-only.

Export to HTML with every save

By checking this option, you can order KOrganizer to export your calendar and to-do list to an html file in your home folder every time you save your changes.

Enable automatic saving of manually opened calendar files

When this box is checked, manually opened calendar files are saved automatically when you exit KOrganizer, without asking. Furthermore, the calendar file is saved periodically as you work to prevent the loss of valuable data. You can also specify the save interval in minutes.

Important

This option does not affect your resource settings. To change the resource saving options, you have to configure each resource individually. For more information about resources, please check the section called “Calendar Resources”.

Confirm deletes

When you check Confirm deletes box, KOrganizer will ask you to confirm each deletion. If this is not checked, KOrganizer will not ask before deleting events.

New Events, To-dos and Journal Entries Should

This option lets you choose between adding new items to the standard resource or making KOrganizer ask you which resource should be used to save each new item.

Kolab2 server specificity: It is recommended to choose Be asked which resource to use, if you intend to use the shared folder functionality of the Kolab server. This will allow you to keep control of which information is available only to you, and which information is published in the shared folders.

Default email attachment method

This option allows you to select the way an email is attached to an event. You can attach an email the complete email including attachments, the email excluding attachments or only a link to the email.

Note that attaching an email without attachments might invalidate its signature.

Time & Date

Timezone

Select your location from the list on the drop down. If your city is not listed, select one that shares the same time zone. KOrganizer will automatically adjust for daylight savings.

Use holiday region

Select your country from the list on the drop down, or if it is not listed, select (None). If your country is selected, KOrganizer will recognize and display its important dates and holidays in the calendar view.

Day begins at

Select the time you start your day from the list on the drop down. It could be the time when you usually get up, or the time when you start working. This setting does not prevent you to set or view items before this time, it just sets the time that will be displayed by default on the top of the calendar view. Use the scrollbar to display earlier or later events in the agenda view.

Default appointment time

Select the default start time for events from the list on the drop down. When you choose New Event from the Action Menu, or create an event in some other manner such that KOrganizer cannot guess when you would like your event to start, KOrganizer will put this hour in the start time editor as the default value.

Default duration of new appointment (HH:MM):

Select the default duration for events using the spin box. When you choose New Event from the Action Menu, or create an event in some other manner such that KOrganizer cannot guess its duration, KOrganizer will use this as the default value.

Default alarm time

Select how long before the actual event's scheduled time will the alarm activate.

Working Hours

The options Daily start hour and Daily ending hour let you specify when your working day starts and when it ends. KOrganizer set the working hours apart by marking them with a different color from the non working hours, holidays and non working days.

Additionally, you have check boxes labeled after the days of the week. Check the week days that are working days for you, in order to mark the working hours in these days. Check Exclude holidays prevent KOrganizer from marking the working hours for the holiday region defined in the Use holiday region drop down above.

Views

These options let you configure KOrganizer views:

Enable tooltips for displaying summaries

If your summary for an event is longer than would fit in the current View, the remaining characters are not displayed. Check Enable tooltips for displaying summaries if you want the full summary displayed when the hovering the mouse pointer over the appointment for a few seconds.

Show to-dos in day, week and month views

This check box toggles the display of to-dos in the day, week and month views in the agenda (day and week) and month views. If you have too many to-dos which have due date associated, you may want to turn them off to avoid clutter.

Date Navigator options:

Show events that recur daily in date navigator

If the Show events that recur daily in date navigator box is checked, the days containing daily recurring events are shown in bold typeface in the date navigator.

Show events that recur weekly in the date navigator

If the Show events that recur weekly in date navigator box is checked, the days containing weekly recurring events are shown in bold typeface in the date navigator.

Week numbers select a work week when in work week view

If the Week numbers select a work week when in work week view box is checked, clicking on the week numbers along the side of the date navigator will navigate through work weeks rather than through normal 7-day weeks.

Agenda view options:

Hour size:

By using this slider you can control the height of the rows in the agenda view.

Next x days:

This option allows you to change the amount of days of the Next x Days menu item in the View menu.

Show current-time (Marcus Bains) line

This check box toggles a red line in the day or week view indicating the current time (Marcus Bains line) on and off. This line gives you an indication how much time is left for example, until a meeting takes place.

Show seconds on current-time line

This check box toggles the seconds on the current-time line (Marcus Bains line) on and off.

Time range selection in agenda view starts event editor

Check this box to start the event editor automatically when you select a time range in the daily and weekly view. To select a time range, drag the mouse from the start time to the end time of the event you are about to plan.

Agenda view uses resource colors

With KOrganizer, you can assign a different color to each resource. This check box toggles the use the resource color when displaying the to-do or event in the agenda view on and off. Note that if you do not assign different colors, there is little sense in using this feature, as KOrganizer default configuration is to use the same color for all resources.

Agenda view calendar display

Select if all calendars should be merged into one agenda view, each calendar should be displayed in its own aganda view or if both view should be available via tabs.

Month view options:

Enable scrollbars in month view cells

This check box toggles the cell scrollbars in the month view on and off. Even if you check this box, the scrollbars will only appear when needed.

Month view uses full window

If you check this box, the month view will be displayed in the whole KOrganizer window instead of sharing the window with the sidebar (the date navigator, the to-dos and the calendar resources).

Month view uses category colors

With KOrganizer, you can assign a different color to each category. If you check this box, the event or to-do color in the month view will reflect the category color, instead of using no color, or only the resource color. Note that if you do not assign different category colors, there is little sense in using this feature, as KOrganizer default configuration is to use the same color for all categories.

Month view uses resource colors

With KOrganizer, you can assign a different color to each resource. If you check this box, the event or to-do color in the month view will reflect the resource color, instead of using no color, or only the category color. Note that if you do not assign different resource colors, there is little sense in using this feature, as KOrganizer default configuration is to use the same color for all resources.

To-do view options:

To-do list view uses full window

If you enable this option, the to-do list view will be displayed in the whole KOrganizer window instead of sharing the window with the sidebar (the date navigator, the to-dos and the calendar resources).

Record completed to-dos in journal entries

If you check this box, KOrganizer will automatically add a journal entry for every completed to-dos.

Fonts

Time bar

Press this button to pick the font, font style and size for the time bar.

Month view

Press this button to pick the font, font style and size for the month view.

Agenda view

Press this button to pick the font, font style and size for the agenda view (day, week and work week views).

Current-time line

Press this button to pick the font, font style and size for the Marcus Bains line (a red line in the agenda view indicating the current time).

Colors

Choose the color used for holidays, for highlighting, and for specific event categories. You can choose a different color for each category. Of course too many colors may be confusing, so use common sense. The use of color depend also on the view preferences.

Holiday color

This button opens the Select Color dialog, allowing you to select the holiday color. The holiday color will be used for the holiday name in the month view and the holiday number in the date navigator.

Highlight color

This button opens the Select Color dialog, allowing you to select the highlight color. The highlight color will be used for marking the currently selected area in your agenda and in the date navigator.

Default event color

This button opens the Select Color dialog, allowing you to select the default event color. The default event color will be used for events categories in your agenda and (depending on the settings) in the month view. Note that you can specify a separate color for each event category below.

Agenda view background color

This button opens the Select Color dialog, allowing you to select the agenda view background color.

Working hours color

This button opens the Select Color dialog, allowing you to select the color of the working hours background in the agenda view.

To-do due today color

This button opens the Select Color dialog, allowing you to select the to-do due today color.

To-do overdue color

This button opens the Select Color dialog, allowing you to select the to-do overdue color.

Categories

This group allows you to assign a color to each category. Select a category in the drop down list, and press the button to open the Select Color dialog, allowing you to select the color for that category. Depending on the view preferences, this color will be used to mark events and to-dos which belong to this category in your agenda and in the month view.

Resources

This group allows you to assign a color to each resource. Select a resource in the drop down list, and press the button to open the Select Color dialog, allowing you to select the color for that resource. Depending on the view preferences, this color will be used to mark events and to-dos which are stored using this resource in your agenda and in the month view.

Group Scheduling

Use Groupware Communication

Check this box to automatically send mails when creating, updating or deleting events or to-dos which involve others. This mail can be an invitation to attendees of an event you created, a cancellation of an event you created, an answer or an update on your invitation status, an event change request, etc. Check this option if you you want to use the groupware functionality (for example, Configuring Kontact as a KDE Kolab client).

Send copy to owner when mailing events

When you check the Send copy to owner when mailing events box, you will get a copy of all email messages that KOrganizer sends at your request to the event attendees.

Mail Client

Here you can choose which type of mail transport you would like to use. You can either use KMail or the sendmail® command (which must be installed on your system in order to work).

Additional email addresses

This tells KOrganizer what further email addresses you have. You can add, edit or remove additional emails addresses. These email addresses are the ones you have in addition to the one set in personal preferences. If you get an invitation to an event, but use another email address there, you need to list this address here so KOrganizer can recognize it as yours, and add the item to your calendar.

Free/Busy

The free/busy information represents an availability schedule. By presenting the intervals when one already has previous commitments, others can avoid arranging appointments for these periods. Note that only the times are published, not the events, reasons or attendees.

KOrganizer supports publishing and retrieving free/busy information, either manually or automatically.

Publish Tab: by publishing your free/busy information, you allow others to take your busy time schedule into account when inviting you to an event.

Publish free/busy information automatically

Enable this option if you wish your Free/Busy information to be uploaded automatically. Note that you may skip this option and choose to mail or upload your Free/Busy information via the Schedule menu of KOrganizer.

If your application is setup to work as a KDE Kolab client, this is not required. The Kolab2 server can take care of publishing your Free/Busy information and manage the access to it from other users.

Minimum time between uploads (in minutes)

In case you choose to publish your information automatically, you may configure the interval of time in minutes between each upload.

Publish (default 60) days of free/busy

Configure the number of calendar days you wish to be published and available to others

Server URL

Enter the URL for the server on which your Free/Busy information shall be published. Ask the server administrator for this information.

Kolab2 server example: webdavs://kolab2.com/freebusy/joe@kolab2.com.ifb

Username

Enter the login information relative to your account on the server

Kolab2 server specificity: Registered your UID (Unique IDentifier), by default your UID would be similar to your email address on the Kolab2 server but it may also be different. In the last case enter your UID. Ask about your UID to the server administrator if you do not know it.

Password

Enter here your password (server login password).

Remember password

Check this option if you want KOrganizer to remember your password and skip asking you each time it upload your Free/Busy information.

Warning

It is not recommended to store your password in the configuration file for security reasons.

Retrieve Tab: by retrieving other peoples' free/busy information, you can take their busy time schedule into account when inviting them to an event.

Retrieve other peoples' free/busy information automatically

Automate the process for retrieving other users free/busy time. Fill in the server information section below to enable this option.

Use full email address for retrieval

This setting lets you change the name of the file which will be fetched from the server. If you check this option, it will download a free/busy file called user@domain.ifb, else it will fetch user.ifb. Ask the server Administrator if you are not sure about how to configure this option.

Kolab2 server specificity: If you are configuring KOrganizer as a component to a KDE Kolab client (Kontact/Kolab) you have to check this option.

Server URL

Enter the URL for the server on which your Free/Busy information shall be fetched. Ask the server administrator for this information.

Kolab2 server example: webdavs://kolab2.com/freebusy/

Username

Enter the login information relative to your account on the server.

Kolab2 server specificity: Registered your UID (Unique IDentifier), by default your UID would be similar to your email address on the Kolab2 server but it may also be different. In the last case enter your UID. Ask about your UID to the server administrator if you do not know it.

Password

Enter here your password (server login password).

Remember password

Check this option if you want KOrganizer to remember your password and skip asking you each time it fetches the free/busy files.

Warning

It is not recommended to store your password in the configuration file for security reasons.

Plugins

For more information about configuring plugins, please refer to Chapter 8, Plugins

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